How to Register to Bid at a Yoder & Frey Auctioneers Auction – All auctions open to the general public

Registration requirements vary slightly if you are bidding online or in person at one of our auctions.  Please visit the page detailing Online Bidding Instructions if you will be registering online only.  If you can’t attend the auction, but want to leave a bid in absentia, please visit our Pre-Bid/Absentee Bidding Instructions page for complete details.

  Online Bidding Instructions
Pre-Bid/Absentee Bidding Instructions
    Documents Required
Bank Letter of Guarantee
New Customer Requirements
International Buyers Customer Requirements
Tax Exemption Documents
  Auction Announcements
Pre-Auction Inspection/Viewing
How to Bid
Invoicing and Taxes
Equipment Removal
Keys & Manuals
Special Export Documents


You will be greeted by our helpful staff to complete a registration form which includes basic information such as name, address, phone number and email address.  After you have completed this form, you will receive an updated auction catalog detailing auction terms, and a bidder number.   This bidder number will allow you to participate in the auction.  As a registered buyer, you are required to follow the terms and conditions printed on your auction catalog. 

When attending an auction in person, the following items will be necessary to complete your registration process:

  • A valid Driver’s License, Passport or Government ID 
  • A Bank Letter or Letter of Guarantee (required only when paying with a company or personal check).  As a general rule, the bank letter should be made out to Yoder & Frey Auctioneers listing your company name, your account number, the dates of validity, the amount guaranteed by your bank and the contact information for your banker.  Also accepted are cash, certified checks and bank wires.  Visit our Payment Options & Financing page to view other payment alternatives. 
  • For all Auctions new customers and International bidders are required to deposit $10,000 to bid or provide a letter of guarantee from a US Bank.  The deposit must be in the form of cash, certified check or bank wire and will be returned at the conclusion of the auction.  We also accept credit card deposits via our Online Payment System. 
  • Tax Exemption Certificate or Motor Vehicle Dealer License if applicable.  We do not limit our auctions to dealers; however, in order to remove sales tax from your invoice, you will need to supply us with your Motor Vehicle Dealer License or License to Resell Equipment. Exemptions vary from state to state so please visit the website for the specific auction for more information and available forms.  Buyers purchasing for export must ship their goods to a foreign address using a common carrier.  Ground bills of lading will be required as proof of delivery to the port for export.  

Announcements will be made at the beginning of the auction detailing critical information auction participants will need to know.  Occasionally items will be reserved and removal will be delayed while a lot is used for load out.  Additionally, you will be notified if items will be sold as groups or any other unusual issues may be addressed during the announcements.  Announcements made on sale day take precedent over any printed material. 

You are responsible for every item you bid on and win, therefore, we encourage you to check all equipment you are planning on buying before bidding on the machine.  You can preview all equipment prior to the auction and will be able to inspect, test and compare equipment on our auction yard.  We encourage you to bring your mechanic to inspect the equipment you are bidding on.  Once the hammer falls, you own that item. 

Our knowledgeable staff of auctioneers and ringmen will guide you through the purchase process on sale day.  Lots are typically sold in numeric order and the auction truck will move from piece to piece.  Make sure you are bidding on the right item because once the hammer falls, you own the item.  If you are unsure about a lot number or have any questions, ask one of our ringmen. 

At the end of the auction, you will be required to return to the registration area where an invoice will be generated for your review and payment. The Purchaser of any Lot will be charged Commission on the Hammer Price at a rate of ten percent (10%) will be charged on the first $2,500 of the last bid made or received (“the Hammer Price”) for each item, and three and nine tenths percent (3.9%) on the balance. If you are a motor vehicle dealer, equipment dealer or maintain other tax exempt status, you will be required to complete additional documents in accordance with state law allowing such exemptions.  Specific forms and details can be found on the particular auction web page for the auction you are attending.  If you purchased an item with a title, the title will be completed in the name that appears on your registration card. 

Payments must be made by the last day of the sale, or sale day if it is a one day auction.  Please visit our Payment Options & Financing page for a complete list of acceptable methods of payment.  Items cannot be removed from the yard until payment is received in full. 

After you have paid for all of your items, you will receive a checkout ticket.  This ticket is your proof of purchase and must be presented when removing equipment from the yard.  No equipment will be released from the yard without a checkout ticket and complete payment for all purchases.  As a general rule, equipment must be removed no later than one week after the auction except at the Florida auction yard where buyers have two weeks. 

Yoder & Frey Auctioneers does not arrange for or pay for the transportation of purchased items. 

As a general rule, titles will be mailed 7-14 days after payment as been received.  They will be sent via certified mail to the name and address that you have registered in.  Titles can be sent by Federal Express if a FedEx account number is provided to us.  Title laws and delivery will vary from auction to auction; please contact us if you have specific questions. 

If keys, manuals or service records are available for the equipment you purchased, they will be located in the registration office or in the key office at the Florida yard. 

Yoder & Frey Auctioneers will provide special notarized export invoices for those buyers shipping out of the United States.  These documents are available in the registration office. 

After the hammer falls and you purchase an item, it is your responsibility to insure your purchase immediately.